Time organizing allows you to manage your time so that you get to what’s most important. To do this, get your to do lists onto your calendar as appointments. This way, you schedule tasks rather than leaving them as an ongoing to do that never gets done.
Getting your to-do’s on a calendar is a great start, but it doesn’t guarantee that you’re prioritizing what’s most important. When you’ve struggled with time management for any period of time, it’s likely you’re up against deadlines and doing what’s become urgent, rather than feeling in control of your time and tasks.
The Whole Life Approach to Time Organizing:
To get control of your time, you need to know how you’re spending it. To do this, take an inventory of all the things that make up your life right now and how much you spend on each. Here is a list to get you started. These are just categories. Add the specifics related to each.
Sit down and make a list of all the ways you spend your time:
- Appointments with doctors, therapists, hairstylist, or anything else that’s regularly scheduled
- Classes for you or that you have to drive kids to
- Household tasks
- Spiritual work or meditation
- Screen time
- Time with friends or family
Plug in time-specific events:
For effective time organizing, first block in anything that’s regularly, including school and work, how many hours you sleep a night, classes and appointments that happen at a particular time, plus commute to and from any of these things. Depending upon your lifestyle, you may also be able to plug in bathing, meal prep, eating, and even dinner out into specific days and times.
Block in the rest:
Once all of the time-specific tasks are blocked onto your calendar, look at where everything else fits. Time management should include managing time, making choices, and choosing your priorities. If there’s not enough room in your schedule, either cut some of the committed time you blocked in with the last step, or look at what’s left in your list. Maybe you take a shorter shower or switch a class location so that the commute’s not so long. You could cut back on classes, social commitments, or screen time. You might decide that you want to work less hours and have more time. There is no one-size fits all answer here. Your “enough” doesn’t have to be the same as anyone else’s.
If you’d like a copy of this blank weekly calendar, or planner pages that have space for scheduling and to do lists, email me and I’ll be happy to share them with you. If you’re looking for a planner that will offer you flexibility, I highly recommend the Arc System at Staples.
Besides helping clients organize their homes and offices, I offer coaching with clients–in person, by phone or Skype–so that we can work on life organizing for space, time, and mind. Contact me to find out more.